We implement · kyceasy.com

KYC and AML compliance, without the manual work

Replace email threads, shared spreadsheets, and manual chasing with a structured digital compliance workflow. Custom forms, automated reminders, e-signatures, and a full audit trail, built to your regulatory requirements.

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Client onboarding, Acme Capital Ltd In progress

✓

Identity form sent

Opened · 14 Jul 09:42

Complete

✓

Documents uploaded

Passport, proof of address

Complete

✓

E-signature captured

Signed · 14 Jul 10:15

Complete

→

Compliance review

Assigned to J. Novák

In review

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Final approval

Pending review completion

Pending

The problem

Manual KYC is slow, error-prone, and hard to prove

Most regulated businesses collect KYC data the same way they did ten years ago, email attachments, PDF forms, and a spreadsheet to track who has responded. When an auditor asks for evidence, the scramble begins.

Talk to us about your process

Chasing clients for documents

Your compliance team spends hours every week following up on missing IDs, outdated documents, and unsigned forms. Every chase is manual, an email, a call, a note in a spreadsheet.

No consistent audit trail

When documents are collected over email, there's no reliable record of what was submitted, when, by whom, and who reviewed it. Email threads are not an audit trail.

Inconsistent data collection

Different team members collect different information. Forms change over time. Regulatory requirements get updated. Manual processes drift, and gaps only surface when an auditor finds them.

Slow client onboarding

Every day a client waits for their onboarding to complete is a day they're not generating revenue. A clunky, manual KYC process is a friction point that costs you business.

What KYC Easy delivers

A compliance workflow your team actually controls

Every feature is designed around one outcome, getting the right data from the right person, at the right time, with documented evidence that it happened.

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Custom form builder

Build dynamic data collection forms tailored to your specific regulatory requirements, KYC, AML, PEP checks, source of funds, and more. Forms adapt based on client type and answers.

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Automated reminders

Smart notifications prompt clients to complete missing information or upload outstanding documents, automatically, at configurable intervals. No more manual chasing.

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Integrated e-signatures

Electronic signatures collected within the same flow as the data, not as a separate step in a separate tool. One link, complete submission.

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Approval workflows

Multi-step internal review processes for team collaboration. Route submissions to the right reviewer, capture decisions, and escalate when required, all documented.

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Real-time event tracking

Monitor exactly when forms are sent, opened, partially completed, submitted, and reviewed. Every action is timestamped and attributed, your audit trail builds itself.

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Secure document handling

Sensitive client documents collected and stored with encryption. ISO 27001 certified infrastructure. EU data residency available. Access controls per team member and role.

How it works

From client invite to approved file

A fully digital compliance workflow, from the moment you send the onboarding link to the moment the file is approved and archived.

Send the invite

Your client receives a branded link to their personalised compliance form, no login required.

Client completes form

They fill in required fields, upload documents, and sign electronically, on any device, in their own time.

Auto-reminders sent

If anything is missing or incomplete, KYC Easy automatically follows up, no manual chasing from your team.

Internal review

Your compliance team reviews the submission through the approval workflow, with comments, decisions, and escalation paths.

Approved & archived

The completed, approved file is stored with a full audit trail, ready for any regulatory inspection.

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Who it's built for

Any business with a regulatory obligation to verify clients

If your industry requires you to know who your customers are, and prove it, KYC Easy handles the collection and documentation end of that requirement.

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FinTech & payments

Payment processors, lending platforms, and financial services businesses required to meet FCA, EBA, or local AML directives.

AMLPEP screeningSource of funds

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Real estate

Agencies and property professionals required to conduct due diligence on buyers, sellers, and landlords under anti-money laundering regulations.

Identity verificationBeneficial ownership

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Law firms

Solicitors and legal practices with client due diligence obligations, particularly those handling conveyancing, corporate transactions, or trust work.

CDDEnhanced due diligence

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Investment & wealth

Investment advisers, fund managers, and wealth management firms onboarding retail and professional investors under MiFID II and AIFMD.

Investor classificationRisk assessment

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We implement, not just license. KYC Easy is configured to match your specific regulatory jurisdiction, client types, and internal review process. We don't hand you a login, we scope your requirements and build the workflow that fits them.

How we work with you

Configured to your compliance requirements

KYC Easy isn't a self-service sign-up. Compliance workflows are too important to configure by trial and error. We scope your requirements, build your forms, set up your approval flows, and train your team.

Start with a discovery call

Requirements scoping

We map your regulatory obligations, client types, and existing process, then design the data collection flow that meets them.

Form and workflow build

We configure your custom forms, conditional logic, document requirements, approval steps, and notification rules.

Integration & branding

We connect KYC Easy to your existing CRM or client management system and apply your brand, so the client experience feels seamless.

Team training & go-live

Your compliance team is trained on the review workflow. We stay available after go-live as regulations or processes change.

Common questions

What compliance teams ask first

Is KYC Easy a self-service product?

No, and intentionally so. Compliance workflows vary significantly by jurisdiction, industry, and client type. KYC Easy is implemented by our team to match your specific requirements. We scope, configure, integrate, and train, you don't get a login and a help article.

How are collected documents stored and protected?

All documents are encrypted at rest and in transit. Our infrastructure is ISO 27001 certified. EU data residency is available for businesses with GDPR data location requirements. Access is controlled per team member and role.

Can it integrate with our existing CRM or client system?

Yes. We typically integrate KYC Easy with your existing CRM, client management platform, or internal database so completed compliance records flow automatically, no manual data re-entry. The specific integration is scoped as part of the implementation.

How long does implementation take?

A standard implementation, forms, approval workflow, basic CRM integration, and team training, typically takes 2–4 weeks from signed proposal to go-live. More complex requirements or multiple client types may take longer; we'll give you a realistic timeline in the proposal.

What does the client experience look like?

Clients receive a branded link to their personalised form, no login or account creation required. The form works on any device, with clear guidance at each step. Automated reminders follow up if anything is left incomplete. Most clients complete submission in under 15 minutes.

What if our regulatory requirements change?

We stay available after go-live. If your regulatory framework updates, or your client types expand, we can update your forms and workflows accordingly. Most changes are minor configuration updates rather than full re-implementations.