Recover the hours your team loses to filing, chasing signatures, and re-typing forms. Documentas turns every document into a signed, correctly filed record automatically, so approvals move faster, nothing slips through, and you stay ready for any audit, investor, or bank.
Small teams don't lose time to one big problem. They lose it to the same three chores, over and over, until an investor, an auditor, or the bank asks to see it all.
Tell us your situationEverything Documentas does comes down to three jobs. Each one turns a weekly chore into something that just quietly happens.
Upload your existing files exactly as they are. Documentas reads each one, identifies the document type, and pulls out the parties, dates, and amounts, then files it into the right department and ISO category. You get an organised, audit-ready registry from day one.
Send one document, or a personalised copy of one template to hundreds of people, for review and signature in a single action. Documentas tracks who has and hasn't signed and reminds them automatically until it's done.
Replace hand-maintained Word and PDF templates with a simple web form. The person fills it in; Documentas generates the finished, standards-compliant document from your PDF Generator API template and stores their answers as machine-readable metadata alongside it.
Duplicates are reconciled into a single current record. Every save creates a retrievable version, so the "current version" never lives in someone's inbox again.
Every view, edit, download, signature, and approval is permanently logged on ISO 27001-grade infrastructure with role-based access. When an auditor or investor asks for proof, the answer is an export, not a week of searching.
Retention periods, expiry dates, and re-signing cycles are tracked and reminded automatically. Policies get re-acknowledged and agreements get renewed without anyone watching a calendar.
The reason most small teams never adopt a document system is the dread of organising everything first. Documentas removes it: bring your shared drive exactly as it is, and get a structured, audit-ready registry back.
New industries don't need new features. They reuse the same handful of workflows in a different order.
SOP and safety sign-off, versioned and periodically re-acknowledged for ISO 9001 and 45001.
New-hire onboarding packs sent and tracked to completion; annual policy re-signing on autopilot.
Engagement letters, SOWs, and MSAs generated from templates and sent for signature; client intake.
Patient intake and consent via web form; staff credential and training sign-offs; GDPR records.
Leases and renewals, tenant onboarding, and mandatory disclosures, with expiry reminders.
Subcontractor agreements, site inductions, and method-statement sign-offs with expiry tracking.
Let Documentas send, sign, file, and renew, while your team does the work that actually grows the business.